Law Firms
It’s all about clients and matters
The intake process for obtaining new clients or matters involves regulatory requirements such as Know Your Client (KYC) and Conflict of Interest (COI). Having it as an initial, integrated part of the client and matter management helps ensure full compliance and audit trail of the decisions made.
Time entry is a challenge since lawyers usually work on multiple cases simultaneously, mainly on minute-wise intervals which need to be registered. A time tracker that requires minimal clicks is key for not missing time spent on matters. Long descriptions often require a different way of viewing and editing. Predefined descriptions and description rules are an effective approach to standardise and quality-assure time descriptions, while minimising the time required to create value-adding texts.
Invoicing is often done in a collaborative workflow process where the amount to be invoiced usually needs to be re-evaluated and distributed between resources based on their success and contributions to the matter.
Looking for new ways to scale your law firm?
Digitalised intake assessment process in ONE single practice management system instead of split manual processes. From the client onboarding to the ongoing due diligence, as an integral part of your client and matter intake process, you achieve full traceability for regulatory compliance. All completed assessments are kept for later verification of compliance.
Client intake made easy. Designed to integrate with any Know your Client (KYC) software, or to be manually processed.
Quickly check for Conflicts of Interest (COI). Search on any data and get a list of potential COIs based on all your business data and possible associations. Easily check and update each record before making your final assessment.
Quick and easy matter setup in less than a minute. Creating a matter is time-consuming and cannot be done without an approval process related to Know-Your-Client and Conflict-of-Interest.
Matter creation as simple as ABC, done by anyone. Creating a matter is time-consuming because there’re several things that need to be considered such as PEPPOL-based task structure, pricing, client and matter acquirers, deadlines, and associations. This usually requires support from the Finance team even when they should be able to focus on their core responsibilities.
Having a time tracker that is easy to use and requires minimal clicks is essential to ensure that lawyers are accurately tracking their time spent on different matters. Quickly and easily log time up to the second.
Timesheets can also be updated with booked tasks in just one click. Never miss time entries again! Easily capture and record time as work is completed with automatically generated time records. No matter how many parallel assignments lawyers have been working on.
Alternatively input time directly in Outlook to submit the completed assignments or rather receive briefing emails with the current timesheet status for effortless review and prompt submission.
Provide a more detailed account of the work performed by using pre-defined descriptions and description rules for your invoice specifications.
Streamline value-based invoicing in a standardised collaborative process. Billing matters often involves manual processes such as manual data entry making it time-consuming and prone to error. Free up resources that could otherwise be spent on billable client work.
Pre-defined descriptions, and approvals for more straightforward invoicing to ensure quality assurance. Reduce the time span you now use for manually controlling and adjusting the extensive number of entries and long descriptions.
Pro-rated calculation and re-evaluation based on performance. Apart from invoicing matters according to time and expense entry, sometimes you need to adjust the invoiced amount. The resulting amount has to be distributed among the contributing resources while ensuring that each resource is billed correctly for the time and effort they have put into a matter.
Calculate WIP and post it to G/L in a click for correct income statement. Get a detailed WIP report for full audit trail.
Full access to detailed and trustful data from ONE source. Working with different systems or even with bridging Excel spreadsheets means that your law firm data is spread all over. This makes it almost impossible to have an overall view and identify areas of improvement to help you streamline your operations.
Multiple on-demand drill-down data visualisation options for better analytics and reporting. With Power BI, get as many dashboards as you need to get full business insights into your law firm.
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Clients Engagement Client funds … |
| Fee earners Performance Commissions … |
